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Data Mapping

Know Your Data, Inside and Out

You shouldn’t have to jump through hoops just to map where your organization stores personal information (PI).

With Osano Data Mapping, you can say goodbye to data analytics gatekeepers, redundant data entry, procedural bottlenecks, and all other obstacles standing between you and visibility into the PI your organization processes.

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JOIN 1000+ Companies using Osano
AUTOMATED DISCOVERY & CLASSIFICATION 

Map Your Personal Data Landscape

When it comes to mapping your organization’s PI data stores, it can feel like you’ve got your work cut out for you. Data privacy stakeholders need a way to automatically discover data stores and classify the data they contain without relying on in-demand data analytics resources or manual processes.  

The Osano Data Mapping software connects to your Single Sign-On (SSO) provider to automatically discover the systems your organization uses to process PI. When your data stores live outside of your SSO ecosystem, semi-automated assessment workflows help ensure privacy professionals and data store owners stay on the same page.  

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PRIORITIZATION

Prioritize Based on Risk and Effort

When mapping your data or carrying out compliance activities, privacy professionals are often forced to prioritize their work based on stakeholder availability and best guesses. Osano Data Mapping provides a range of features that help you target your efforts in a smarter, risk- and effort-based approach. 

Automatically Score Systems by Privacy Risk

Osano Data Mapping scores discovered systems’ privacy risk based on the data fields they contain, the vendors they export data to, the identities they handle, and other factors.

Flag Irrelevant or Deprecated Data Stores

Ensure scans only discover data stores likely to contain PI by flagging irrelevant or deprecated data stores. If something changes, you can always return to audit flagged systems to evaluate whether or not they process PI.

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DATA VISUALIZATION 

Gain Clear Insights via Visualization

When your organization’s data map consists of little more than a forest of spreadsheets and tables, gaining an intuitive understanding of your data sprawl, risk, and flows can feel impossible. Osano Data Mapping provides a visual, interactive map of your data that you can use to: 

  • Define and understand the relationships between different systems and apps. 
  • Identify data stores and vendors missing assessments. 
  • Drill into details for a particular data store or zoom out for a 1,000-foot view of your data landscape. 
  • Identify high-risk data stores at a glance. 
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STREAMLINED WORKFLOWS 

Easily Manage Non-Automatable Systems 

Even in a well-automated, efficient environment, certain systems and tasks will require manual effort. But managing, understanding, and tracking PI as it flows through your organization shouldn’t take up all of your time and energy. For systems that sit outside of your SSO, niche or proprietary systems, and other edge cases, Osano Data Mapping streamlines manual workflows. With Osano, you’ll:

  • Issue tasks to data store owners with automated reminders for periodic validation—when a change occurs that requires a corresponding update to your data map, data store owners can easily alert the privacy team. 
  • Reduce redundant data entry by defining metadata values for data stores, such as their purpose, retention, and control policies. You may discover there is no need for certain data stores that would otherwise require manual upkeep. 
  • Use Osano Assessments to streamline questionnaire and interview processes at defined time intervals, ensuring manual data discovery and verification occurs as quickly and smoothly as possible. 
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Benefits

What You Stand to Gain by Knowing Your Data

A robust data map makes a wide spectrum of business and compliance outcomes possible. Osano Data Mapping gives you the power to rapidly develop a data map that provides auditability, enables privacy professionals to have a greater impact faster, and sets the stage for future compliance activities.

Attain Auditability 

Article 5 of the GDPR requires controllers to be accountable for demonstrating they’ve treated consumer data in an ethical, compliant fashion. It’s not just the GDPR, either; numerous other data privacy laws have adopted this accountability principle.  

 

 Osano Data Mapping provides you with an auditable resource that proves you’ve been doing your due diligence to ensure data is processed lawfully. After all, if you don’t know where your organization processes PI, you can’t claim that all your processing activities are compliant. 

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Eliminate Unneeded Delay 

Organizations with general-purpose data mapping and analysis resources might wonder why they need a privacy-focused data mapping solution. 

 

Osano Data Mapping directly hands data privacy stakeholders the tools they need to support compliance, without having to wait in line for in-demand resources (leaving the organization at risk in the meantime). What’s more, Osano Data Mapping is designed specifically for data privacy compliance activities and doesn’t require the same degree of tinkering and tweaking that general-purpose data mapping solutions need. 

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Set the Stage for Downstream Compliance Activities 

Knowing where, how, and why your organization processes PI is a must-have for a wide range of compliance activities. Using Osano Data Mapping to build a data map sets you up for: 

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Fast, efficient subject rights request fulfillment

Osano Data Mapping works hand-in-hand with Osano Subject Rights Management to make the DSAR fulfillment process fast, easy, and accurate.

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Automated RoPA generation

Develop your data map and your record of processing activities (RoPA) at the same time. Both documents require much of the same information; whether you start with a RoPA or a data map, you shouldn’t have to enter the same information twice.

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Make assessments easy

If you don’t know your organization’s current state, you can’t know when a change merits an impact assessment. Osano Data Mapping gives you the insight needed to make the assessment process clear and straightforward.

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Expert insights

Key Resources on All Things Privacy

Discover actionable compliance tips straight from our team of legal and privacy experts through our blogs, webinars, eBooks, guides, and more.

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Data Privacy Laws: What You Need to Know in 2024

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2024 U.S. Data Privacy Checklist

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Why Mailgun switched to Osano

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Build Your Data Map Today

With Osano, you’ll gain data mapping capabilities that let you skip unnecessary gatekeepers, bottlenecks, manual effort, and other obstacles. Build a stronger foundation for compliance faster with Osano Data Mapping.