Policy Change Detection

"I have read and agree to the terms and conditions” may well be the most common lie in the history of civilization.

How many times do you scroll and click accept without a second thought? You’re not alone. Not only they go unread, but they also include a self-updating clause requiring you to go back and review those documents for changes. You’re agreeing to any changes, and their consequences, indefinitely. 

Learn About Policy Change Detection
Policy Monitoring

Let Osano Do the Boring Work

Employees regularly provision services with self-updating agreements, and enterprise agreements often include external references. Most operational protocols and laws require you to monitor your vendors. But if their agreements are self-updating, how can you effectively follow them for updates? Some vendors do send updates, but often it’s impossible to understand what has changed. Without Osano, it’s like trying to compare two Microsoft Word documents without change tracking enabled. Osano makes it easy for you to track changes and adequately understand your risk.

Secure Monitoring System

Avoid Risk

You promised your customers that you store data for 12 months. A vendor updated its policies to reflect an 18-month retention. Now you're faced with a choice in order to stay compliant. Either end the vendor relationship or update your statements to reflect reality. If you don't know, you can't.

Keep Up With Changes

If you’re unsure whether you're keeping up with your vendors, chances are you're not. On average, vendors change their policies once per month but notify their customers only once per year. Osano alerts you to major and minor changes instantly, so you're always aware of your vendors’ practices.

Travel Back In Time

The likelihood is strong that the vendors you're doing business with today have evolved since you originally signed up for their services. So have their policies. Travel back in time and review the policies that you agreed to and see in an instant exactly how much those agreements have changed.

The fox is guarding the henhouse.

Get Compliant Now

The self-updating document is widespread in the SaaS world. In recent years there has been a trend towards vendors emailing a notice to users stating, "We've updated our privacy policy" or something similar. Fewer than 25% of vendors send these notices — fewer than that point out what has been updated.

Even if the notice includes a summary, it's typically a sanitized friendly summary of changes that's gone through the marketing department. It usually does not include a statement around how the changes can impact your specific business. 

Counting on vendors to self-report in an accurate, timely, and transparent manner is irresponsible. Would you trust a restaurant to do its own health inspection? Then why trust a vendor to do its document inspection? 

Many enterprises mistakenly believe they do not need to track policy documents since they signed a separate contract for an enterprise service. Most of these contracts refer to external policies.

Even worse, many also include a self-updating clause for specific sections with the responsibility to monitor being put on you the customer. Are you monitoring these policy changes? Osano can do it for you.   

What's New at Osano

White Paper: The Osano Data Privacy and Data Breach Link

Announcing a groundbreaking report analyzing the relationship between a company’s privacy practices and their likelihood of experiencing a data breach. The Osano Data Privacy and Data Breach Link reveals a predictive relationship between responsible privacy practices and security outcomes.

Download the White Paper

11,000 Vendors and Counting!

Osano's proprietary dataset of vendor privacy risk just broke 11,000! We couldn't be more proud! 🎉

Brandeis Release

Announcing a massive update to Osano's platform! We completely re-built the consent manager from the ground up. Updates include:
  • Automated script and cookie classifications
  • We've added multi-factor authentication to help further safeguard your Osano account
  • More than a dozen other features, enhancements, and bug fixes

This release is named after Louis Brandeis, one of the original pioneers of data privacy rights. We released an article on our blog about his fascinating life and how it impacted the data privacy world.

Read the Release Notes

Privacy Insider Newsletter

Check out Osano's Privacy Insider newsletter! Every Tuesday, Osano sends a synopsis of the week's most interesting news in the world of data privacy.

A lot of change is happening fast. We take the work out of keeping abreast of regulatory and technological developments.

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Release 2020.4

April's release features major improvements to our data subject access request (DSAR) forms:

  • Added a forms editor for customization and 
  • Added pre-fillable forms to save you time
  • Added data elements for commonly used fields

This release included a bunch of other enhancements and features.

Read the Release Notes